Accounting Office Welcome to Accounting Office Introduction The Accounting Office hours are Monday to Friday 10:30 AM to 12:00 NOON and 1:30 PM to 4:00 PM. If you are planning to come outside of these hours, please call extension 1102 to make sure some one is here accommodate you. The Accounts Payable (AP) Department prints about 200 checks each week to its many vendors and to MUM staff and faculty for expense reimbursements. In order to pay all vendors in a timely manner, it’s not possible for the Accounts Payable staff to train MUM departments in purchasing procedures. Each department is responsible for training its staff and the information contained here should assist in that training. The areas covered are: Submitting a Purchase Order (PO) Packet Creating a Web PO Travel Advances and Reimbursements Petty Cash Reimbursements Prepaid Purchase Orders Interbilling Contract Workers, 1099, W-9 Forms The appropriate department staff should study these guidelines and if, after consulting these pages, some question is unanswered, feel free to call the Accounts Payable Department for assistance. CONTACTING ACCOUNTS PAYABLE Accounting Reception is located in the Gate Ridge Bldg, room 148, Telephone: ext. 1102. Office hours are Monday–Friday, 10:30 am–12:00 noon and 1:30–4:00 pm. If you need to discuss a specific vendor, the following individuals are responsible for vendors as indicated: A – H Angel Collier ext. 4414 I – P Susie Gautherat ext. 4622 Q – Z Mike Shay ext. 4413 WEEKLY CHECK CYCLE Checks are printed each Wednesday afternoon for PO packets arriving at Accounting by the deadline of Tuesday, 12:00 noon (but any time earlier would be greatly appreciated). Checks are signed on Thursday. RUSH checks (this should be rarely used) are mailed on Friday (“RUSH” must be indicated on the PO). Standard checks are mailed on Monday.